Printed 9/9/2015
Page 4 of 5
BLR 05310 (Rev. 06/12/15)
The
LPA
will submit to the
STATE
a completeanddetailed final invoicewith applicable supporting documentation of all incurred
costs, less previous payments, no later than twelve (12)months from the date of completionof this phase of the improvement or
from the dateof the previous invoice, which ever occurs first. If a final invoice is not receivedwithin this time frame, themost recent
invoicemay be considered the final invoiceand theobligation of the funds closed.
(25)
The
LPA
shall provide the final report to theappropriate
STATE
district within twelvemonths of the physical completion date of the
project so that the reportmaybe audited and approved for payment. If the deadline cannot bemet, awrittenexplanationmust be
provided to the district prior to the end of the twelvemonths documenting the reason and the newanticipateddateof completion. If
the extendeddeadline is not met, this processmust be repeated until theproject is closed. Failure to follow this processmay result
in the immediate close-out of the project and loss of further funding.
(26)
(SingleAudit Requirements) That if the
LPA
expends $750,000 ormore a year in federal financial assistance they shall have an
auditmade in accordancewith 2CFR 200.
LPA
s expending less than $750,000a year shall beexempt from compliance. A copy
of theaudit reportmust be submitted to the
STATE
(Office of FinanceandAdministration, Audit CoordinationSection, 2300South
DirksenParkway, Springfield, Illinois, 62764), within 30days after the completionof the audit, but no later than one year after the
end of the
LPA
’s fiscal year. TheCFDAnumber for all highway planningand constructionactivities is 20.205.
Federal funds utilized for constructon activities on projects let and awardedby the
STATE
(denoted by an “X” in theStateContract
fieldat the top of page 1) are not included in a
LPA
’s calculation of federal funds expendedby the
LPA
for SingleAudit purposes.
(27)
That the
LPA
is required to register with theSystem for AwardManagement or SAM (formerlyCentral Contractor Registration
(CCR)), which is aweb-enabled government-wideapplication that collects, validates, stores, and disseminates business information
about the federal government’s tradingpartners in support of the contract award and the electronic payment processes. To register
or renew, pleaseuse the followingwebsite:
The
LPA
is also required to obtainaDun&Bradstreet (D&B) D-U-N-SNumber. This is auniquenine digit number required to
identify subrecipients of federal funding. AD-U-N-Snumber canbe obtainedat the followingwebsite:
THESTATEAGREES
:
(1)
To provide suchguidance, assistanceand supervisionand tomonitor andperform audits to the extent necessary toassure validity
of the
LPA
’s certificationof compliancewithTitles II and III requirements.
(2)
(StateContracts) To receivebids for the constructionof theproposed improvement when the plans have beenapprovedby the
STATE
(and
FHWA
, if required) and to award a contract for construction of theproposed improvement, after receipt of a
satisfactory bid.
(3)
(Day Labor) To authorize the
LPA
to proceedwith the construction of the improvement whenAgreedUnit Prices areapproved, and
to reimburse the
LPA
for that portion of the cost payable fromFederal and/or State funds based on theAgreedUnit Prices and
Engineer’sPayment Estimates in accordancewith theDivision of Cost on page one.
(4)
(Local Contracts) For agreementswithFederal and/or State funds inengineering, right-of-way, utilitywork and/or construction
work:
(a) To reimburse the
LPA
for theFederal and/or State share on the basis of periodic billings, provided said billings contain
sufficient cost information and showevidence of payment by the
LPA
;
(b) To provide independent assurance sampling, to furnishoff-sitematerial inspectionand testing at sources normally visitedby
STATE
inspectors of steel, cement, aggregate, structural steel and othermaterials customarily testedby the
STATE
.
IT ISMUTUALLYAGREED
:
(1)
Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road andBridgeConstruction and federal BuyAmerica provisions.
(2)
That thisAgreement and the covenants containedherein shall become null and void in theevent that the
FHWA
does not approve
the proposed improvement for Federal-aid participationwithin one (1) year of thedateof executionof thisAgreement.
(3)
ThisAgreement shall bebinding upon the parties, their successors andassigns.
(4)
For contracts awarded by the
LPA
, the
LPA
shall not discriminate on thebasis of race, color, national origin or sex in theaward and
performance of anyUSDOT – assisted contract or in theadministration of itsDBEprogramor the requirements of 49CFRpart 26.
The
LPA
shall takeall necessary and reasonable steps under 49CFR part 26 toensurenondiscrimination in the awardand
administrationof USDOT – assisted contracts. The
LPA
’sDBE program, as required by 49CFR part 26 and as approvedby
USDOT, is incorporated by reference in thisAgreement. Upon notification to the recipient of its failure to carry out its approved
program, the
STATE
may impose sanctions as provided for under part 26 andmay, inappropriate cases, refer thematter for
