(25)
The
LPA will
submit to the STATE
a
complete and detailed final invoice with applicable supporting documentation of all incurred
costs, less previous payments, no later than
twelve
(12) months from the date of completion
of
this
phase
of
the
improvement or
from the date
ofthe
previous invoice, which ever occurs
flrst.
lf
a frnal
invoice is not received within this time frame,
the
most recent
invoice may be considered the
final
invoice and
the
obligation
of
the funds closed.
The
LPA shall
provide the final report
to
the appropriate STATE dishict within
twelve
months of the physical completion date
of
the
project
so
that the
report may be audited and approved for
payment.
lf
the deadline cannot bemet,
a
written
explanation must
be
provided
to
the district prior
to
the
end
o{
the
twelve
months documenting
the
reason and
the
new anticipated date of
completion. lf
the
extended
deadline
is
not met,
this
process must be repeated until the
project
is
closed.
Failure to follow
this
process may result
in
the immediate close-out
of
the
project and loss of further funding.
(SingleAudit Requirements) That
ifthe
LPA expends $750,000
ormore
a
yearinfederal
flnancial assistance they shalt have
an
audit made in accordance with 2 CFR
200.
LPAS expending less than $750,000
a
year
shall be exempt
from compliance.
A copy
of
the audit report must be submitted
to
the STATE
(OfJlce
of Finance and Administration,
Audit
Coordination Section, 2300 South
Dirksen Parkway, Springfleld,
lllinois,
62764),
within
30 days after the completion
of
the audit, but no laier than one year after the
end
ofthe
LPA's flscal
year.
The CFDA number for
all
highway planning and construction activities
is
20.205.
Federal
funds
ulilized for constructon activities
on
projects let and awarded
by
the
STATE
(denoted by an "X"
in
the
State Contract
fleld
at
the
top
of
page
1)
are not included in a
LPA'5
calculation
of
federal funds expended
by
the
LPA
for
Single
Audit
purposes.
That
the LPA
is required
to
register with
the
System for Award l\4anagement or
SAI\4
(formerly
Cenlral Conlractor
Registration
(CCR)),
which
is
a
web-enabled
government-wide
application that collects,
validates,
stores, and disseminates business information
about the
federal
government's
trading
partners in support
ofthe
contract award and
the
electronic payment
processes.
To register
or renew,
please
use the following
website:
The
LPA
is
also
required
to
obtain
a
Dun & Bradstreet (D&B) D-U-N-S
Number. This
is
a unique nine digit number required to
identify
subrecipients
of
federal
funding. A
D-U-N-S
numbercan
be obtained
atthe
followjng website:
.
THE STATE AGREES:
(27)
(26)
(1)
(2)
(3)
(4)
To
provide
such guidance, assistance and supervision and to monitor and perform audits
to
the
e)dent necessary
to
assure validity
of
the LPA's
certification
of
compliance with
Titles ll
and
lll
requirements.
(State
Contracts) To
receive bids for
the
construction
of
the
proposed improvement when
the
plans have been approved
by
the
STATE (and FHWA,
if required) and
1o
award a contract for construction
of
the
proposed improvement, after receipt of
a
satisfactory
bid.
(Day
Labor)
To authorize
the
LPA
to
proceed with
the
construction
of
the improvement when
Agreed
Unit Prices are approved,
and
to
reimburse
the
LPA for that portion
of
the
cost
payable
from
Federal and/or State funds based on the Agreed Unit Prices and
Engineer's
Payment Estimates in accordance with
the
Division of Cost
on
page one.
(Local
Contracts)
For agreements
with
Federal
and/or
State funds in engineering, right-of-way, utility
work
and/or construction
work:
(a)
To
reimbursethe
LPAforthe
Federal
and/or
State
shareonthe
basis
ofperiodic
billings, provided said
bi
ings contain
suffcient cost
information and show evidence
of
payment
by
lhe
LPA;
(b)
To
provide
independent assurance sampling, to furnish off-site material inspection and testing at sources normally
visiled
by
STATE
inspectors
of
steel,
cement,
aggregate, structural steel and other materials customarily tested
by
the STATE.
(1)
(2)
(3)
(4)
IT IS
MUTUALLY
AGREED:
Construction
ot
the
projecl
will
utilize
domestic
steel
as
required
by
Section
'106.01
of ihe
current
edition
of the
Standard
Specifications
for
Road and Bridge Construction and federal Buy America provisions.
That this
Agreement
and the covenants contained herein shall become null and
void
in
the event that
the
FHWA does not approve
the
proposed improvement for Federal-aid participation within one
('l)
year
of
the
date of execution of this Agreement.
This
Agreement
shall be binding upon
the
parties, their successors and assigns.
For
contracts
awarded
by
the LPA,
the LPA
shall not discriminate on
the
basis of race, color, national origin or sex in the award
and
peformance
of any USDOT
-
assisted contract or
in
the administration of
its
DBE program or
the
requirements
of
49
CFR part
26.
The LPA
shall take all necessary
and
reasonable steps under
49
CFR part 26 to ensure nondiscrimination
in
the award and
administration
of
USDOT
-
assisted
contracts. The
LPA'S DBE program, as required
by
49 CFR part 26 and as approved by
USDOT, is incorporated by reference
in
this
Agreement.
Upon notiflcation
to
the
recipient
of
its
failure
to
carry out
its
approved
prograrn,
the STATE
may impose sanctions as provided for under part 26 and may,
in
appropriate cases, refer the matier
for
Printed
6/2412015
Page 4 of
5
BLR 05310 (Rev. 06/12l15)
